Privacy Policy
Last updated 2026-08-24
What Kagodo is
Kagodo is an AI personal assistant. You write to it; it remembers what matters; it helps you manage email, calendar, documents, expenses and the running list of things you mean to do. This page explains what we do with the information you give it.
Kagodo is operated from Singapore and is currently in private early access, offered to a small number of invited people. Your personal data is handled under Singapore's Personal Data Protection Act 2012 (PDPA).
What we collect
- Account information. Your email address and name, from signing in with Google, Apple, or email and password.
- What you tell your assistant. Messages you send in the mobile or web app, plus photos and files you attach.
- Email sent to your assistant's @thisismyassistant.com address, including anything you forward or CC to it, and drafts it prepares for your approval.
- Calendar data, only if you connect Google Calendar. Kagodo reads calendar events so it can help you understand your schedule and answer questions about upcoming events. Kagodo may create or update calendar events when you ask it to manage your day.
- Documents and files you upload, forward or share in: the file itself, text extracted from it, and a searchable representation of that text.
- Expenses: amounts, merchants, dates and categories taken from receipts and emails you give it.
- Tasks, reminders and collections it is tracking for you.
- Your current location, only if you allow it. Used in the moment to answer questions that depend on where you are. We do not keep a history of where you have been and we do not track you in the background.
- Telegram messages, only when you call on it. If you link Telegram, your assistant replies only when you @mention it or reply to it directly. It does not read or act on anything else.
- Push notification tokens from your device, so the assistant can notify you.
- Operational logs and telemetry: request IDs, timestamps, service names, operation names, timings, error traces and model-usage metadata. These do not include message bodies, email content, calendar content, document text or file contents.
Google Calendar data
If you connect Google Calendar, Kagodo uses calendar data only to provide assistant features you request: understanding your schedule, answering questions about upcoming events, and creating or updating calendar events when you ask it to manage your day.
Kagodo does not sell Google user data, does not use Google user data for advertising, and does not use Google user data to train AI models. Google Calendar access stays off until you choose to connect it, and you can disconnect it at any time in Settings.
Kagodo's use of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. The use of raw or derived user data received from Workspace APIs will adhere to the Google User Data Policy, including the Limited Use requirements.
Kagodo does not use, transfer or sell Google user data — raw, aggregated or derived — to create, train or improve any foundational or generalised artificial intelligence or machine learning model. We build no models and run no training pipeline. Google Calendar data is sent to our AI providers only to generate the response you asked for, under terms that exclude training on customer content.
What we do not collect
- Advertising identifiers.
- Location history, or any background location tracking.
- Passwords, payment credentials, account-access 2FA/OTP codes, or security-question answers. The assistant will refuse these if you try to share them.
Identity and travel documents
Kagodo may process identity, travel or account details you choose to provide when they are needed for an assistant task, such as recording a passport number, preparing travel paperwork, or helping with an account form. These details are used only for the task you asked for and are not part of the always-on assistant context.
How we use information
We use your information to operate Kagodo for you: answer your questions, remember information you ask it to remember, organise files and notes, prepare drafts, manage calendar events, track tasks and reminders, send notifications, fix bugs and keep the service secure.
We record operational logs and telemetry so we can debug failures, verify deployments, measure cost, detect outages and keep the service secure. These records contain no message content, are not used for advertising, and are not used to train AI models. Operational logs and telemetry are kept for up to 30 days. Usage and cost records are kept for 90 days.
Consent, and taking it back
Some things need a separate yes, including connecting Google Calendar, linking Telegram, granting location permission and enabling notifications. Those stay off until you turn them on.
You can withdraw consent at any time by disconnecting the integration in Settings, changing the permission on your device, or deleting your account.
Who we share it with
Kagodo runs on a small number of third-party services. Your data reaches them only to operate the product. We do not sell your data, and we never share it for advertising.
- AI providers to generate your assistant's replies: OpenAI, Anthropic, Nebius AI Cloud and Fireworks AI.
- Database, authentication and file storage in the United Kingdom.
- The server your assistant runs on, and this website, in Germany.
- Email delivery, and web lookups when you ask for them, in the United States.
- Operational monitoring through Grafana Labs, used to receive technical traces such as request IDs, service names, operation names, timings, error status and model-usage metadata.
- App delivery and push notifications in the United States, and Apple and Google globally.
- Google and Apple for sign-in, and Google for calendar access if you connect it.
- Telegram, if you link it.
AI, and whether you are training it
Your messages, and whatever your assistant needs to read to answer them, can be sent to AI providers to generate replies. That can include your email, calendar and documents.
We do not use your data to train AI models. We build no models and run no training pipeline. We also choose AI providers for Kagodo only where their published API or customer-content terms say customer prompts, inputs or outputs are not used to train their models by default, or are not used for training without explicit opt-in.
| Provider | Training use |
|---|---|
| OpenAI | API inputs and outputs are not used for model training by default. |
| Anthropic | API inputs and outputs are not used for model training by default. |
| Nebius AI Cloud | Nebius says it will not use Customer Content to train Nebius models. It may process input and output to improve AI features only in a form that does not contain personal data or confidential information. |
| Fireworks AI | Fireworks says it does not use prompts, training data or API inputs to train or improve its AI models without explicit opt-in. |
Your assistant can be wrong. It works from incomplete information and it makes mistakes. Check anything that matters.
Where your data goes
At rest: your database and files are in the United Kingdom. Your assistant's working files and this website are in Germany.
In processing: generating your assistant's replies may send your content to the United States and to provider-hosted AI processing regions used by Nebius AI Cloud and Fireworks AI. The direct AI providers used for generated replies are the providers named above.
Operational monitoring: technical telemetry may be processed by Grafana Labs in the region configured for Kagodo's Grafana Cloud stack. It is limited to operational metadata and does not intentionally include message, email, calendar, document or file content.
How long we keep it
We keep your account and its data for as long as your account is active. Files are kept until you delete them, though files attached to a Collection you archive are removed 90 days after archiving. Operational logs and telemetry are kept for up to 30 days, and usage and cost records are kept for 90 days.
When you delete your account from Settings, your assistant is stopped, its workspace removed, connected credentials revoked, and your data deleted. We keep one record of the deletion itself, containing a one-way hash of your user ID, not your name or email.
Your rights
You can ask what personal data we hold about you and how it has been used, and ask us to correct anything wrong. Email us and we will respond within 30 days. You can delete your account yourself at any time from Settings, and if you want a copy of your data, ask and we will put it together for you.
If you are in the UK or the EEA, data protection law there may give you further rights, including erasure, portability and objection. Ask and we will honour them.
Security
Your assistant runs in its own sandboxed container with its own database login, reaching only your data and only the tables it needs. It cannot read your profile or your connected-account credentials, and it never holds administrative keys. Accounts are isolated at the database level. Connected credentials such as your Google Calendar token are encrypted at rest, and traffic is encrypted in transit.
Kagodo is early-stage software, built carefully, without an external security audit. Kagodo is run by one person, who has administrative access to the systems it runs on and can reach stored data when operating or fixing the service.
Children
Kagodo is not intended for children under 16. If you believe a child has signed up, email [email protected] and we will remove the account.
Changes to this policy
If we change how we handle your data, we will update this page and the date at the top. Material changes will also be sent to you by email or in-app.
Contact
Kagodo is operated by Tan Li-wen Melanie, Singapore. For any privacy question, email [email protected].